About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable, and inclusive than we are today

General Position Summary

Based in Quetta, Balochistan under the direct supervision of Field Coordinator and Technical supervision of Sr. Finance Officer/Roving. The Finance Officer is overall responsible for all financial management and administration related tasks. He/she is an expert in NGO Administration and Financial management of operational program. 

Job Function

Objective 1: Accounting and invoices & Allowance Payment Activities:

• Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
• Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc.
• Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
• Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc).
• Ensure the respect of the procedures before any payment (validation form, etc).
• Review all the payments documents for proper coding and supporting documents.
• Prepare sending of accountancy archives to headquarters (edit packing list, follow up listing of archives).
• Supervises the archiving of the accounting documents in the field and its transmission to the HQ.

Objective 2: Managing the Cash flow Activities:

• Management of the Cashbox (Check the invoices, process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
• Prepare the Cash flow forecast after validation of Project.
• Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department
• Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
• Cross check the monthly payroll for all staff.
• Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
• Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
• Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
• Prepares requests for the bank (financial operations, administrative management of SIF accounts).

Objective 3: Tax Management Activities:

• Cross verification of   withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government.
• Ensure that withholding Taxes submitted to Govt. on time with close collaboration with Accountant

Objective 4: Payroll Management Activities:

• Work with HR department for processing of Monthly Payroll.
• Ensure the Salary charging is correctly done.
• Deduct salary tax on staff salaries and gratuity.
• Properly maintain the Gratuity sheet.
• Objective 5: Internal and External Audits Activities:
• Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
• Perform physical Inventory check of all offices after every six months or at least annually.

Objective 6: Report Activities:

• Assist in closing of accounts and preparation of monthly expense report.
• Provide support to prepare annual and quarterly work plans and reports.
• Assist Admin Coordinator in donor reporting.
• Objective 7: External Gov. Dealing Activities:
• Coordinate with Economic Affair Division & Interior Ministry to get organization MOU and Expatriate Visas.
• Provide the necessary information to Administrative Coordinator to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation), especially when changes occurs in the procedures.
• Manage, follow-up and report to Coordinator Administrator the legal procedures and documents requirements (visa, stay permit, travel permit, departure and arrival procedures) for all national and international staff. 

Note: This position will be filled on a rolling basis