Admin Officer  
Research and Development Solutions   More jobs from this company

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Job Title:   Admin Officer
Total Positions:   1
Job Location:   Rawalpindi
Gender:   No Preference
Minimum Education:   Bachelors
Degree Title:   BA/BCS/ bachelor’s degree in a related field
Career Level:   Experienced Professional
Minimum Experience:   2 Years
Salary Range:   PKR 0 to 0 per Month
Apply By:   Apr 21, 2024
     
     
 
Job Description:

With a focus on research (listening to community needs) and extension (piloting interventions and scaling up), UIL operates in Pakistan with urban slum areas, addressing economic, health, and social development challenges. Our mission at AHK-F is to unravel urban poverty’s complex web, including social, health, and economic barriers, and promote behavioural change that empowers individuals, especially women/ girls and communities to realize their full potential.

Key Responsibilities:

1.      Support operational support team in day-to-day activities.

2.      Oversee maintenance and cleanliness of office building.

3.      Maintains filing systems as assigned.

4.      Respond to and resolve administrative inquiries and questions.

5.      Coordinates and schedules travel, meetings, and appointments for managers or supervisors as directed by the line manager.

6.      Coordinating logistics for meetings and events.

7.      Update monthly vehicle fuel and stock consumption reports.

8.      Maintains a system for recording expenses and the use of petty cash.

9.      Support with handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

10.   Support with travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.

11.   Organizing and overseeing conferences or seminars.

12.   Processing utility bills, vendor invoices, and expenses to finance.

13.   Implementing safety protocols within the office.

14.   Maintain logbooks of vehicles and vehicle maintenance and repair records.

15.   Ensure proper filing of all data and information under the supervision of the Sr. Admin officer.

16.   Fixed assets assets Tracking & tagging.

17.   Received the inventory items and physically count them as per supervisor instructions.

Requirement:


  1. BA/BCS/ bachelor’s degree in a related field with 2 years of experience working in administration.



Skill Set:



  1. Excellent and engaging communication (oral and written) and interpersonal skills.
  2. Knowledge of hardware and software installation, troubleshooting, and maintenance.
  3. Able to prioritize tasks and manage multiple projects simultaneously.


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