Department : NOP Center

Main Responsibilities:

·         Communication:

ü  Responsible for Inter departmental coordination as well as building liaison with various external parties and departments within the University.

ü  Receiving all communications into the university as well as outgoing correspondence, shipping and receiving of packages and maintaining mailing or contacts lists.

ü  Sending memos and reminders to/ for the administrative team.

ü  Developing instructions, guidelines and tips to assist students in properly filing applications for NOP.

ü  Ensuring that all files, decisions, minutes, letters, invoices and other various records are maintained in accordance with the university regulations.

ü  Coordinating with NOP students & assisting them for resolution of unusual problems.

·         Administrative:

ü  Performing all assigned administrative duties which include compiling reports, controlling/ updating the database, maintaining common spaces and assisting other staff in the office.

ü  Other administrative duties include maintaining office schedules and securing office supplies. Organizing office equipment & its maintenance.

ü  Entering all information on the approved systems/ data bases (SAP etc). Works with Information Technology to troubleshoot data and report generation problems.

ü  Compiling a variety of demographic and NOP data for University Review Committees.

·         Organizational Support:

ü  Linking all departments together for the smooth running of the organization.

ü  Coordinating with groups within the university to ensure the implementation of new programs and policies.

ü  Preparing meeting logistics/ minutes.

ü  Suggesting strategies to improve services and customer relations.

ü  Assisting to make travel arrangements for senior staff and helping the organization maintain relations with partners and suppliers.

ü  Making visits to rural areas to spread awareness for NOP.

ü  Arranging events, information sessions, NOP visits etc.

ü  Ensuring accuracy of information relayed to all stakeholders.

ü  Adherence to deadlines as specified by the Supervisor/ HOD.

ü  Ensure discretion in all areas/ information related to Financial Aid.

ü  Performs other duties as assigned that support the overall objective of the position as and when assigned by the Supervisor/ HOD.

·         Office Management:

ü  Helping the finance office to monitor office credit card purchases, reconciling monthly bills and performing invoice coding.

Managing budget and attendance information on SAP.