Key Results Area:

All Record keeping of vehicles (30%)

Assigning duties to drivers support Staff (20%)

Travel/accommodation arrangements for employees (30%)

Management of IT related issues (20%)

Main Tasks Responsibility

Preparing transportation schedule (daily pick and drop). Travel and stay arrangements for all the staff between different offices of IRP, in consultation with admin officer.

Proper check on lower staff (included drivers, sweepers, cook, office boy, office assistant) as their work is going on as per schedule. Implementation of rules and regulations especially for drivers regarding safety requirements.

Checking of log books maintained by drivers on fortnight basis.

Maintenance of vehicle record, reporting in case of accident, Support staff drivers overtime sheets.

Ensure the maintenance and around the clock working of computer network at IRP. Also look after the capacity building of overall staff in computer literacy, where necessary.

Assist admin officer in Establishment of new project offices.

Provide support in the promulgation and implementation of effective security system for office and vehicles.

Procurement of office equipment, stationery and supplies and maintaining office files.

Ensuring compliance of procedures set in the Fixed Asset Manual while movement or disposal of asset.

Preparation of Fixed Asset and control assets registers. Along with keeping in record tag forms, photocopies of invoices, disposal forms and technical reports of assets while in case of disposal reporting to management.

Mess arrangement of office staff and guests as per IRP policy.

Arrangements in seminars, conferences and interviews.

Assist Admin Officer in preparation of monthly reports and supporting.

Any other task assigned by supervisors